Information for New and Existing Faculty

Welcome to the Department of Obstetrics and Gynaecology at the University of Toronto. Congratulations on your new appointment!

Please see below for some “things to know” as you navigate your new appointment.

Academic Planning Document

All full time Clinical Faculty members at the rank of Lecturer and Assistant Professor are required to meet with his/her hospital chief within the first three months of employment and complete the Academic Planning Document that is reflective of his/her job description. A copy of this document must then be sent to the Academic and Data Coordinator. This will be entered into your electronic faculty file and reviewed at your three year review. The form can be found here.

Annual Report

The Department publishes an annual report that spans July 1 to June 30 of each year. Starting every July, primary faculty members will be asked to submit information for the annual report (publications, conferences, grants, promotions, events of interest). It is your responsibility as a primary faculty member to submit the requested information by mid-September. A request for this information will be emailed to our primary faculty members in July of each year. Read our latest annual report here!

Awards, Grants and Competitions

There are several competitions that the Department of Obstetrics and Gynaecology runs on an annual and bi-annual basis. These include but are not limited to:

• Chair’s Summer Student Program
• Merit Award and New Faculty Award

Committees

The Department has various committees that act as resources for faculty members. You can learn more about these groups on our committees page. If you would like to participate in a committee and/or require assistance or information from a specific committee, please contact the Business Officer at the University Department.

Communications, Newsletters and Listserves

As part of the Department of Obstetrics and Gynaecology, you will now be automatically included in department-wide communications covering topics such as upcoming departmental events, grants, awards, and important UofT or ObGyn information. You will also begin to recieve the monthly UofT ObGyn newsletter, which will cover the latest news and updates from our community. 

CPSO Renewal

IMG Faculty members at the rank of Assistant Professor operate under an annually-renewed restricted Academic license which needs to be renewed annually in advance of the annual expiration date. A meeting with the Department Chair should be scheduled 6 weeks prior to the renewal deadline so that a letter can be sent to the CPSO from the Chair’s office. Please contact the Academic and Data Coordiantor at 123 Edward Street to schedule your meeting.

Cross-Appointments

Faculty members within the Department of Obstetrics and Gynaecology are encouraged to apply for Cross-Appointments with other Clinical Departments where appropriate as well as with the School of Graduate Studies, where appropriate. However, the rules and guidelines for Cross-Appointment applications are set by the host department/school. For a letter of support from the Chair, please contact the Business Officer.

For a Cross-Appointment with the School of Graduate Studies, please first contact Dr. Theodore Brown and/or Dr. Kellie Murphy, Chairs of the Research Committee. They will be able to assist you with the process.

Education

As a new faculty member, you may be involved in the teaching and training of undergraduates, residents, and/or fellows in the hospital at which you work. Those involved in undergraduate education can review the ObGyn clerkship course objectives and seminar syllabus on Elentra using your UTORid (if you do not already have access to Elentra, please contact our Undergraduate Program Coordinator).

Events

You are expected to participate in our annual Research Day in May and our annual Faculty Professional Development Day in November. In addition, you are strongly encouraged to attend our annual Graduation & Alumni evening event in June.

Library Access

Faculty members at the University of Toronto have full access to University of Toronto library privileges. To obtain access to your library privileges, please contact the Department Business Officer. They will provide you with a University of Toronto Authorization letter that you will need to bring to the University of Toronto TCARD office at the Robarts Library. Once you obtain your TCARD, you will be able to access all library materials. This will also set up your Utoronto Email. 

Systems Access

As a new faculty member at the University of Toronto, you will undoubtedly be involved in teaching activities. Please contact our Postgraduate Team and Undergraduate Team to be added to MedSIS and Power. These two systems will be used for teaching evaluations. Your records on both systems will be used during three year reviews, annual reviews with your Hospital Chief and promotions.

Three-Year-Review

All full time Clinical Faculty members at the rank of Lecturer and Assistant Professor are required to have a three year review between the third and fourth year of their appointment with the University of Toronto. Deferrals can be made if there was a leave of absence during the first three years of your appointment. The Department Appointments Committee will select a committee for your review. The Academic and Data Coordinator will reach out to you and schedule a review for you. If you do not recieve an invitation at your three year mark, please contact the Academic and Data Coordinator for more information.

For your three year review, please make sure to bring an updated web CV and any information you would like to present to the committee. The department will prepare your Teaching and Education Report, which will also be reviewed.

WebCV

All full-time Clinical Faculty and Part-time Clinical Faculty at the rank of Assistant Professor are eligible for access to WebCV. If you fit these criteria and would like access to WebCV, please obtain email approval from your Hospital Chief and forward the approval to the Department Business Officer. You will then receive email instructions on account access and management.

WebCV is an online CV management tool that will be very helpful for record retention. Your WebCV or CV in WebCV format is required for promotion applications. 

Website and Social Media

Our website is our principal portal of communication with you as a faculty member in our distributed Department of almost 300 faculty members. We encourage you to check this website often and report any issues you come across to our Coordinator, Communications and Events. We also encourage you to follow our social media channels on Twitter, Facebook and Instagram for updates and news items.