Info for New and Existing Faculty

Welcome to the Department of Obstetrics and Gynaecology, University of Toronto. Congratulations on your new appointment!

Please see below for some “things to know” as you navigate your new appointment.
 

Academic Planning Document

All full time Clinical Faculty members at the rank of Lecturer and Assistant Professor are required to meet with his/her hospital chief within the first three months of employment and complete the Academic Planning Document that is reflective of his/her job description. A copy of this document must then be sent to the University of Toronto, Department of Obstetrics and Gynaecology (insert email address). This will be entered into your electronic faculty file and reviewed at your three year review. The form can be found here.
 

Annual Report and Newsletter

The Department published an annual report that spans July 1 to June 30. Starting every September, faculty members are asked to submit information for the annual report (publications, conferences, grants, promotions, events of interest). It is your responsibility as a faculty member to submit the requested information by Mid November.

The Department also publishes two newsletters annually – January 1 to June 30 and July1 to December 31. You will be asked to submit any information to be included in the newsletters. It is your responsibility as a faculty member to submit the requested information.
 

Awards and Competitions

There are several competitions that the Department of Obstetrics and Gynaecology runs on an annual and bi-annual basis. These include but are not limited to:

                  Chair’s Summer Student Program

                  Junior Faculty Award

                  Merit Award (Bi-Annual)

For more information on each, please visit the specific websites.
 

Committees

The Department has various committees that act as resources for faculty members. Please see the list below with the committee Chair. If you would like to participate in a committee and/or require assistance or information from a specific committee, please contact the Business Officer at the University Department.

  • Clinical Research Committee – Mark Yudin
  • Fellowship Committee – Heather Shapiro
  • Department Appointments Committee – Art Zaltz
  • Department Promotions Committee – Dan Farine
  • Faculty Development Committee – Rory Windrim and Filomena Meffe
  • Research Committee – Theodore Brown and Kellie Murphy
  • Residency Program Committee – Donna Steele
     

Communications and Listserves

As part of the Department of Obstetrics and Gynaecology, you will now be automatically included in department wide communications through our communications email.

We also have a research listserve that is geared towards fostering research discussions. You will automatically be enrolled. If you would like to unsubscribe, please email obgyn.research@utoronto.ca with “unsubscribe” in the email subject line.

New full-time faculty members will be reached out to by the Clinical Research Committee.
 

CPSO Renewal

IMG Faculty members at the rank of Assistant Professor operate under an annually-renewed restricted Academic license which needs to be renewed annually in advance of the annual expiration date. A meeting with the Department Chair should be scheduled 6 weeks prior to the renewal deadline so that a letter can be sent to the CPSO from the Chair’s office. Please contact the Chair’s assistant at 123 Edward Street to schedule your meeting.
 

Cross Appointments

Faculty members within the Department of Obstetrics and Gynaecology are encouraged to apply for Cross-Appointments with other Clinical Departments where appropriate as well as with the School of Graduate Studies, where appropriate. However, the rules and guidelines for Cross-Appointment applications are set by the host department/school. For a letter of support from the Chair, please contact the Business Officer and/or the Chair’s Executive Assistant at obgyn.chair@utoronto.ca.

For a Cross-Appointment with the School of Graduate Studies, please first contact Dr. Theodore Brown and/or Dr. Kellie Murphy, Chairs of the Research Committee. They will be able to assist you with the process.
 

Events

You are expected to participate in our annual May Research Day and our annual November faculty development Day. In addition, you are strongly encouraged to attend our annual June Graduation & Alumni evening event.
 

Library Access

Faculty members at the University of Toronto have full access to University of Toronto library privileges. To obtain access to your library privileges, please contact the Department Business Officer. S/he will provide you with a University of Toronto Authorization letter that you will need to bring to the University of Toronto TCARD office at the Robarts Library. Once you obtain your TCARD, you will be able to access all library materials. This will also set up your Utoronto Email. 
 

Systems Access

As a new faculty member at the University of Toronto, you will undoubtedly be involved in teaching activities. Please contact obgyn.educ@utoronto.ca and obgyn.ug@utoronto.ca to be added to Medsys and Power. These two systems will be used for teaching evaluations. Your records on both systems will be used during three year reviews, annual reviews with your Hospital Chief and promotions.
 

Three-Year-Review

All full time Clinical Faculty members at the rank of Lecturer and Assistant Professor are required to have a three year review between the third and fourth year of their appointment with the University of Toronto. Deferrals can be made if there was a leave of absence during the first three years of your appointment. The Department Appointments Committee will select a committee for your review. The Departments Appointments and Promotions Coordinator will reach out to you and schedule a review for you. If you have not heard from the Department Appointments and Promotions coordinator at the three year mark, please reach out to the coordinator for more information.

For your three year review, please make sure to bring an updated web CV and any information you would like to present to the committee. The department will prepare your Teaching and Education Report, which will also be reviewed.
 

WebCV

All full-time Clinical Faculty; and Part-time Clinical Faculty at the rank of Assistant Professor are eligible for access to WebCV. If you fit these criteria and would like access to WebCV, please obtain email approval from your Hospital Chief and forward the approval to the Department Business Officer. You will then receive email instructions on account access and management.

WebCV is an online CV management tool that will be very helpful for record retention. Your WebCV or CV in WebCV format is required for promotion applications. 
 

Website

Our website (www.utoronto.ca/obgyn) is our principal portal of communication with you as a faculty member in our distributed Department of over 260 faculty members. Please bookmark the site. Please let us know of any improvements we could make to enhance our communication.

WebCV is an online CV management tool that will be very helpful for record retention. Your WebCV or CV in WebCV format is required for promotion applications. 

 

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